Get Involved in Council Run Events

Whilst we are navigating the current restrictions on mass gatherings, we are working towards our event season proceeding with appropriate social distancing and restrictions in place.

At this time we are seeking expressions of interest for a number of our events should these events go ahead as planned or in a modified format.

From the applications, we will develop a successful shortlist of applicants. If you are shortlisted, you will receive an email notification. Once the event date and times have been finalised and an event format determined, you will then receive further email correspondence detailing the event.

As soon as there are any updates around the event season we will communicate this on our website and social media platforms. We thank you all for your understanding during this time and hope to bring events back out in the community very soon. 

Thank you for your interest in Frankston City Council's 2020/2021 major event season.  The season's events include:

  • The Mayor's Family Picnic
  • Pets’ Day Out
  • Frankston's Christmas Festival of Lights
  • The Waterfront Festival
  • Ventana Fiesta
  • Party in the Park

Selection Criteria

We get a number of applications for these events and as such, all applications will be assessed and ranked as part of our selection criteria. Selection criteria includes:

  • Priority given to suitable businesses based in the Frankston City Council municipality or surrounding municipalities.
  • Prior performance. Prior performance is taken into consideration if you have been involved in Frankston City Council events before.
  • Relevance and suitability to the event. A breakdown of each event requirements is below.
  • Benefit to and/or interactivity with the community at the event.
  • Distribution of opportunities across providers and provider types over the season and previous events.
  • (For food vendors) Food checker menu assessment. All vendors are required to submit a menu assessment to be eligible. Council is working towards Healthy Food choices at events. (more information below)
  • (For performers) Quality of performance or offering based on the web links provided. 

A number of exciting opportunities exist for businesses, professionals and community organisations to participate in our events as part of the following categories:

  • Food Vendors: These vendors prepare and serve a meal/substantial food offering.
  • Beverage & Snack Vendors:  These vendors sell snack-style food and beverages.
  • Licensed Beverage Stall:  Alcohol vendors must hold applicable current liquor licenses and are selected to provide alcoholic beverages to patrons of The Waterfront Festival each year. Alcohol is not served at any other event.
  • Performers: Amateur and professional performers are invited to apply to participate at our events. We encourage you to provide us with as much information as possible about your performance so that we can make an informed decision. We do endeavor to include local content in our events, so if you are located within the municipality, please apply. 
  • Buskers: Amateur and professional artists are invited to perform music or other entertainment at Ventana Fiesta each year. Buskers can sell their CD’s or receive donations from the public.
  • Demonstration: The demonstration category is only valid for our Pets' Day Out event as part of our demonstration arena. Businesses and groups are encouraged to participate within the arena, showcasing a pet-related activity or product.
  • Community Stallholders: Community group and/or not-for-profit groups.
  • Commercial Exhibitors: Commercial business selling products or services.
  • Activity Providers: Activity providers are businesses or groups that can provide and run an activity on the event site.
  • Market and Craft Stallholders: Market and Craft Stallholders are small businesses selling products or services. The products sold at events must be consistent with the event theme or target audience. Items that cannot be sold at Frankston City Council events include but are not limited to imitation weapons or items such as silly string or confetti. 

Frankston’s Christmas Festival of Lights and The Waterfront Festival markets are externally managed. If you are interested in applying for a stall you will need to apply directly through the operator.

Items to note before applying:

  • If you intend to apply for multiple exhibitor categories, please select all categories you wish to apply for in the initial application page.
  • We recommend you use Google Chrome as your internet browser
  • Please read or download the Exhibitor and Performer Information Pack (604KB)
  • Fees and charges (425KB) for the major events for the 2020/2021 financial year under related documents

Key dates for ALL events, Candle Ballot and Community BBQ Ballot:

Applications open: 9am Monday 29 June 2020
Applications close:
5pm Friday 24 July 2020
Applicants Notified:
August 2020

Council’s major events:

The Mayor’s Family Picnic

This September, our much-loved, FREE annual event has been adapted to be COVID-19 friendly. We will be celebrating all things Frankston City. ‘Supporting local’ will be the flavour of this event with an opportunity to have a picnic wherever you may be.

We are currently seeking expressions of interest to get involved in an online showcase of the Frankston Municipality. This event is seeking local performers, community groups, market stallholders and businesses.

Performers are to be musical acts who are comfortable recording their music for the online event.

Market Stallholders and local businesses are encouraged to submit an item for our Ultimate Picnic Basket campaign. This campaign allows a pre-packaged food, beverage or picnic related item to be showcased and added to our shopping list for the community to create their own picnic baskets.

Community Groups are expressing their interest to have their organisation highlighted in our online event.

Apply here for The Mayor’s Family Picnic.

Pets’ Day Out  

Pets’ Day Out is traditionally held in October, however due to the evolving COVID-19 situation and government restrictions regarding public gatherings, we are yet to finalise the program for the scheduled event.

This event is an opportunity to celebrate responsible pet ownership and provide a chance for like-minded demographics to come together to play, watch and see demonstrations and purchase pet-related products and services.

Application Categories: This event is seeking beverage and snack stalls, food vendors, animal related market stalls, community stallholders, commercial exhibitors, demonstrators and activity providers.

Criteria: 

  • Market stalls, community groups, demonstrators and activity providers should all have a strong focus on pets and animals.

Apply here for Pets’ Day Out.

Frankston’s Christmas Festival of Lights

Frankston’s Christmas Festival of Lights is traditionally held at the end of November, however due to the evolving COVID-19 situation and government restrictions regarding public gatherings, we are yet to finalise the program for the scheduled 2020 event.

An event to celebrate the Christmas tradition and spirit whilst allowing the broader community to feel connected through the event.

Application Categories: This event is seeking beverage and snack stalls, food vendors, musical performers, commercial exhibitors and community stallholders.

Criteria: 

  • Market stalls applications will be managed externally and therefore for you should not apply here
  • Food and beverage vendors must be able to serve large quantities of people
  • Performers are to be musical acts that are suited to playing on the main stage. Christmas carols need to make up the majority of musical material
  • Community groups are encouraged to provide a free activity for children.

Apply here for Frankston’s Christmas Festival of Lights.

The Waterfront Festival  

The Waterfront Festival is traditionally held at the end of February, however due to the evolving COVID-19 situation and government restrictions regarding public gatherings, we are yet to finalise the program for the scheduled 2021 event.

A chance to showcase local brews, wine, food, community spirit and music whilst highlighting the iconic natural assets of the Frankston Foreshore.

Application Categories: This event is seeking beverage and snack stalls, food vendors, liquor vendors, musical stage and roving performers, activity providers, commercial exhibitors and community stalls.

Criteria:

  • Market stall applications will be managed externally and, therefore for you should not apply here
  • Food and beverage vendors must be able to serve large quantities of people 
  • Performers are to be musical acts that are suited to playing on the main stage
  • Activity providers and roving entertainers should have a strong focus on family entertainment
  • Community groups and not for profits are encouraged to provide a free activity for children.

Apply here for The Waterfront Festival.

Ventana Fiesta

Ventana Fiesta is traditionally held in February, however due to the evolving COVID-19 situation and government restrictions regarding public gatherings, we are yet to finalise the program details for the scheduled 2021 event.

Frankston's boutique cultural festival celebration of Latin American, Portuguese and Spanish cultures, people and stories aims to provide intimate and authentic experiences through dance, music, food, art, crafts, film, poetry, language, sports and educational workshops.

Application Categories: This event is seeking food vendors, performers, craft vendors, buskers and community stallholders

Criteria:

  • Market stallholders have the opportunity to present a craft workshop at their stall
  • Food and beverage vendors must be able to serve large quantities of people, offer vegetarian options, a home-made traditional drink and are encouraged to create a small menu for children. You can also present a special recipe at the Global Kitchen
  • Performers can be musical, dance, circus and/or roving acts suited to playing on the main stage or other areas of the festival.
  • Activity providers and roving entertainers should have a strong focus on family entertainment
  • Community groups and not for profits are expected to provide a free activity for children.

Apply here to apply for Ventana Fiesta.

Visit You Tube for more information on apply for Ventana 2021.

Party in the Park

Party in the Park is traditionally held in April, however due to the evolving COVID-19 situation and government restrictions regarding public gatherings, we are yet to finalise program details for the scheduled 2021 event.

A fun event showcasing children’s services, groups and information whilst providing a low-cost entertaining day out for children on the school-holidays.

Application Categories: This event is seeking beverage and snack stalls, community stallholders including educational & sporting groups, performers, market stalls, commercial exhibitors and activity providers.

Criteria: 

  • All stalls at this event are required to provide a children’s activity
  • Food vendors will not be considered for this event. Beverage and Snack vendors are required.
  • Performers are to be acts that are suited to perform for children under 12 in an interactive children’s arena or suitable roving entertainment. These acts should target pre-school / primary school aged children.
  • Activity providers should have a strong focus on family entertainment, particularly the pre-school and primary school age demographic.
  • We will be accepting a limited number of market stallholders who have a direct relevance to child related products or services.
  • We will be accepting a limited number of Commercial exhibitors who have a direct relevance to child related products or services.

Apply here for Party in the Park.

Community BBQ Ballot Application

This application is an opportunity for local Community and Not for Profit groups to run a fundraising sausage sizzle at one of Council’s major events. See BBQ Ballot information Pack 2020-2021 (652KB).

Please apply here.  

Community Candle Ballot

This application is for community and Not–for-Profit groups to fundraise with a stall at Frankston’s Christmas Festival of Lights selling battery operated candles that we will provide. You will need to supply staff and a point of sale.

Please note: Frankston’s Christmas Festival of Lights is traditionally held at the end of November, however due to the evolving COVID-19 situation and government restrictions regarding public gatherings, we are yet to finalise the program for the scheduled 2020 event, and therefore the candle ballot should be seen as an expression of interest. We will work with the successful applicant as the event programming is finalised.

To apply please click here.

New Policies

The Waste Wise Events and Healthy Choices Policies are now applicable to all Council run major events. See Frequently Asked Questions - Healthy Choices and Waste Wise Events Policies.

Waste Wise Events Policy

Frankston City Council has adopted a Waste Wise Events Policy (3MB) to help minimise waste and litter at our events. We can all reduce waste and litter by avoiding single use items (including all plastic bags, polystyrene food and beverage packaging) and balloons. See Waste Wise Events Flyer (98KB).

Healthy Choices Policy

Council is committed to enabling a healthy municipality where people thrive and have the best opportunity to make healthy food and beverage choices. The Healthy Choices Policy introduces a Council-wide healthy choices food and beverage standard to increase supply of healthier options at all Council settings, services, and programs. This includes all Council run major events where food and beverages are sold with the intention to be reasonably consumed on the event site. 

All exhibitors selling food and beverages are required to submit a FoodChecker menu assessment, from the Healthy Eating Advisory Service (HEAS) website. The PDF document provided from the menu assessment will provide you with a percentage of green, amber and red items, which will need to be added into the application. The expression of interest will only be considered for food and beverage exhibitors if a completed assessment is submitted.

Healthy Choices - Food vendors tips and tricks. See 10 Quick Tips and Tricks for Healthier Choices for Food Vendors at Events (248KB).

Free FoodChecker information sessions will be held via Zoom on Wednesday 8th July at 2pm and Wednesday 15th July at 6pm. Bookings are essential. To book email Alexis from Peninsula Health with the session you would like to attend: ALetters-Haydock@phcn.vic.gov.au

Join our Event Supplier Database

Register to the Frankston City Council Major Events mailing list and be updated with upcoming event opportunities.  
Please follow the appropriate link as per your organisation category.
When creating an account ensure to remember your password as this will be used for the event applications.

Food and Beverage Vendor
Performer
Activity
Commercial Stallholder
Community Stallholder
Market/Craft Stallholder
Licensed Vendor

If you don’t believe you fit into any of the above categories please call the events team on 1300 322 322 or email us at frankstonevents@frankston.vic.gov.au.

Exhibitor Category

Definition

Food Vendor

Food vendors who are providing a meal/substantial offerings

Beverage and Snack

Beverage providers (excluding liquor) and vendors who are providing snacks (small portioned offerings)

Performer/Busker

Performer, including on stages and roving entertainment

Demonstration

Demonstration activity in the main arena at Pets’ Day Out

Commercial Exhibitor

Commercial business selling products or services

Community stallholder

Community group and/or not-for-profit group

Licensed vendor

Liquor beverage vendorat The Waterfront Festival

Market/Craft Stallholder

Small business selling products or services


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Contact Us

Events
Frankston City Council
PO Box 490
Frankston 3199
P. 1300 322 322
E. frankstonevents@frankston.vic.gov.au

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