Get Involved in Council Run Events

Frankston City Council are looking forward to the easing of restrictions which allows our outdoor major events to return in the 2021/2022 event season, however the landscape of our events are still in a state of change as the public gathering restrictions are modified. The scale and involvement of our events may change over the course of the next twelve months; however, we endeavour to engage with our stakeholders throughout every step of the process whilst we strive to deliver safe and enjoyable events for the wider community.

We thank you all for your understanding during this time and are looking forward to the 2021/2022 event season. 


Thank you for your interest in Frankston City Council's 2021/2022 major event season. The season's events where we are seeking expressions of interest include:

  • Pets' Day Out
  • Frankston's Christmas Festival of Lights
  • The Waterfront Festival
  • Ventana Fiesta at The Waterfront Festival
  • Party in the Park

Applications Now Closed

Applications for our 2021 – 2022 events season have now closed.
Applicants will be notified August 2021.

For upcoming event opportunities please register for our event supplier database.

The 2022/2023 Frankston City Council Event Season Expressions of interest applications will be open June 2022. 

Join our Event Supplier Database

Register to the Frankston City Council Major Events mailing list and be updated with upcoming event opportunities. Please follow the appropriate link as per your organisation category.

  • When creating an account ensure to remember your password as this will be used for the event applications.
  • If you don’t believe you fit into any of the above categories please call the events team on 1300 322 322 or email us at frankstonevents@frankston.vic.gov.au.

Categories

  • Food Vendors: These vendors prepare and serve a meal/substantial food offering.
  • Beverage & Snack Vendors:  These vendors sell snack-style food and beverages (e.g. ice-cream, coffee, popcorn, etc.).
  • Licensed Beverage Stall:  Alcohol vendors must hold applicable current liquor licenses and are selected to provide alcoholic beverages to patrons of The Waterfront Festival (including the Ventana Quarter) each year. Alcohol is not served at any other event.
  • Stage Performers: Amateur and professional performers are invited to apply to participate at our events. We encourage you to provide us with as much information as possible about your performance so that we can make an informed decision. We do endeavor to include local content in our events, so if you are located within the municipality, please apply. 
  • Roving Performers – Performers or activities throughout the event site without a fixed location, providing entertaining activities or interactive performances.
  • Demonstration: The demonstration category is only valid for our Pets' Day Out event however there will be demonstration opportunities at the Ventana Fiesta precinct at The Waterfront Festival. For Pets’ Day Out, Businesses and groups are encouraged to participate within the arena, showcasing a pet-related activity or product. For Ventana Fiesta, food, dance and craft demonstrations are encouraged to participate in various areas across the precinct.
  • Community Stallholders: Community groups and/or not-for-profit groups. Groups may be promoting products or services and may choose to raise funds through an activity or product at the stall.
  • Commercial Exhibitors: Commercial business, interacting with the attendees and selling products or services.
  • Activity Providers: Activity providers are businesses or groups that can provide and run an activity on the event site.
  • Market Stallholders: Market Stallholders are small businesses selling products or services. The products sold at events must be consistent with the event theme or target audience. Items that cannot be sold at Frankston City Council events include but are not limited to imitation weapons or items such as silly string or confetti. 
  • Other: If you don’t believe you fit into any of the categories above, please select other when prompted for your category to provide more information about your offering. We are always looking to incorporate cross-disciplinary arts and culture experiences within our events, so if this sounds like you, please get in touch.

Frankston’s Christmas Festival of Lights and The Waterfront Festival markets are externally managed. If you are interested in applying for a stall you will need to apply directly through the operators.

Selection Criteria

We get a number of applications for these events and as such, all applications will be assessed and ranked as part of our selection criteria.

Key Selection Criteria

  • Priority is given to suitable businesses based in the Frankston City Council municipality or surrounding municipalities.
  • Prior performance is taken into consideration if you have been involved in Frankston City Council events before.
  • Relevance and suitability to the event. A breakdown of each event requirements is below.
  • Benefit to and/or interactivity with the community at the event.
  • Distribution of opportunities across providers and provider types over the season and previous events.
  • (For food vendors) Food checker menu assessment. All vendors are required to submit a menu assessment to be eligible. Council is working towards Healthy Food choices at events. (more information below)
  • (For performers) Quality of performance or offering based on the web links provided. 

 

Council's Major Events

Pets’ Day Out

Event date: Sunday 17 October 2021

Location: Ballam Park, Frankston

Pets’ Day Out is a fun day out for the family to educate the community on responsible pet ownership, watch demonstrations and to find more information and purchase pet related products and services.

Application Categories: This event is seeking beverage and snack stalls, food vendors, pet related market stalls, community stallholders, commercial exhibitors, demonstrators, an acoustic performer and activity providers.

Additional Criteria: 

  • Market stalls, exhibitors, demonstrators and activity providers must be pet related.

Frankston’s Christmas Festival of Lights

Event date: Saturday 27 November 2021

Location: Frankston

Frankston’s Christmas Festival of Lights is a celebration of the magic of Christmas and a chance for family and friends to welcome in the festive season.

Application Categories: This event is seeking beverage and snack stalls, food vendors, stage and roving performers, activity providers, commercial exhibitors and community stallholders.

Additional Criteria: 

  • Market stalls applications will be managed externally with Little Beauty Market and therefore for you should not apply here, but rather directly with the market operator.
  • Food and beverage vendors must be able to serve large quantities of people.
  • Performers are to be musical acts that are suited to playing on the main stage. Christmas carols need to make up the majority of musical material.
  • Community groups are encouraged to provide a free activity for children.

The Waterfront Festival

Event dates: Saturday 19 and Sunday 20 February 2022 

Location: Frankston Foreshore

The Waterfront Festival is a chance to celebrate Frankston’s picturesque waterfront, creating interactive and memorable experiences showcasing the region’s best music, arts, culture, fine wine, brews, food and entertainment.

In 2022 Ventana Fiesta, celebrating Latin and Caribbean Cultures is thrilled to be bringing everything attendees love about the Ventana to The Waterfront Festival.  With a precinct full of intercultural activities for the entire family to enjoy including, live performances, workshops, sport, craft and food for all the senses in a two day event on the foreshore with an array of new opportunities!

Application Categories: This event is seeking beverage and snack stalls, food vendors, liquor vendors, stage and roving performers, activity providers, commercial exhibitors, community stalls and market stallholders for our Ventana Fiesta precinct only. All other market stallholders will be contracted through Urban Markets.

Additional Criteria:

  • Market stalls applications for those outside of the Ventana Fiesta precinct, will be managed externally with Urban Markets and therefore for you should not apply here, but rather directly with the market operator.
  • Food and beverage vendors must be able to serve large quantities of people. 
  • Performers are to be musical acts that are suited to playing on the main stage.
  • Activity providers and roving entertainers should have a strong focus on family entertainment.
  • Community groups and not for profits are encouraged to provide a free activity for children.

Ventana Fiesta at The Frankston Waterfront Festival

Event dates: Saturday 19 and Sunday 20 February 2022 

Location: Frankston Foreshore

In 2022 Ventana Fiesta is thrilled to be bringing everything attendees love about Ventana to The Waterfront Festival. Ventana is a celebration of over 25 countries from Latin America including the Caribbean, Portugal, Spain, and Italy with the array of cultures each community brings to Victoria. Ventana Fiesta will have a precinct full of intercultural celebrations and activities for the entire family to enjoy including live performances, workshops, sport, craft and food for all the senses, in a two-day event on the foreshore with a range of new opportunities!

Application Categories: seeking Latin American, including the Caribbean, Portuguese, Spanish and Italian beverage and snack stalls, food vendors, liquor vendors, stage and roving performers, activity providers, commercial exhibitors, community stalls and market (including craft) stallholders. If you are applying for more than one category please select both at the time of applying.

Additional Criteria:

  • Market stallholders have the option to present a craft workshop at their stall
  • Food and beverage vendors must be able to serve large quantities of people, offer dietary substitutes in their menu and where possible, a homemade traditional beverage from the celebrated cuisines, e.g horchata, agua de Jamaica, tereré, limonada, etc. Vendors are also encouraged to create a small menu for children.
  • Performers are to be musical, dance, circus, roving, etc.  acts that are suited to playing on the main stage.
  • Activity providers and roving entertainers should have a strong focus on intercultural experiences and family entertainment.

    Community groups and not for profits are encouraged to provide a free activity for children.

  • Demonstrations will include food, craft and dance demonstrations. Please provide this information as part of your application if you would like to exhibit and demonstrate at the event.

Party in the Park

Event dates: Sunday 20 February 2022 

Location: Cruden Farm

Party in the Park is a fun day out for the family full of a range of activities and entertainment for children. Families are welcome to enjoy a picnic in the stunning surrounds of Cruden Farm. We are excited to announce the theme for Party in the Park will be Garden. We encourage everyone who exhibits on the day to have activities for children and join in the event theme.

Application Categories: This event is seeking beverage and snack stalls, community stallholders including educational & sporting groups, stage and roving performers, market stalls, commercial exhibitors and activity providers. We will be accepting an extremely limited number of food vendors at this event.

Additional Criteria: 

  • All stalls at this event are required to provide a children’s activity
  • Performers are to be acts that are suited to perform for children under 12 in an interactive children’s arena or suitable roving entertainment. These acts should target pre-school / primary school aged children.
  • Activity providers should have a strong focus on family entertainment, particularly the pre-school and primary school age demographic.
  • We will be accepting a limited number of exhibitors and market stallholders who have a direct relevance to child related products or services.

South Side Festival

Council is excited to announce its new 2022 signature event: South Side Festival that will run from Friday 6 May to Sunday 15 May 2022.

South Side Festival will offer a comprehensive program of thought-provoking curated art, cultural, heritage and food experiences across multiple venues and spaces that will transform Frankston city, whilst providing opportunities for existing events, local businesses and locally grown content to flourish.

To stay up to date with opportunities, events and information regarding South Side Festival register for the South Side Festival e-news here

Community BBQ Ballot Application

This application is an opportunity for community and not for profit groups to enter a BBQ ballot to hold a fundraising BBQ at one of our events. Groups can nominate which event(s) they would like to be considered for. We endeavour to have one Community BBQ at each of Council’s major events.

Community Candle Ballot

This application is for community and Not–for-Profit groups to fundraise with a stall at Frankston’s Christmas Festival of Lights selling battery operated candles that we will provide. You will need to supply staff and a point of sale system.

Please note: This ballot is an expression of interest at this point in time. As the timings and format of the event are being determined officers will work with the successful applicant to how this can best fit in with the event when final decisions are made.

Policies to adhere to

The Waste Wise Events and Healthy Choices Policies are now applicable to all Council run major events. 

Waste Wise Events Policy

Frankston City Council has adopted a Waste Wise Events Policy to help minimise waste and litter at our events. We can all reduce waste and litter by avoiding single use items (including all plastic bags, polystyrene food and beverage packaging) and balloons. 

Healthy Choices Policy

Council is committed to enabling a healthy municipality where people thrive and have the best opportunity to make healthy food and beverage choices. The Healthy Choices Policy introduces a Council-wide healthy choices food and beverage standard to increase supply of healthier options at all Council settings, services, and programs. This includes all Council run major events where food and beverages are sold with the intention to be reasonably consumed on the event site. 

All exhibitors selling food and beverages are required to submit a FoodChecker menu assessment, from the Healthy Eating Advisory Service (HEAS) website. The PDF document provided from the menu assessment will provide you with a percentage of green, amber and red items, which will need to be added into the application. The expression of interest will only be considered for food and beverage exhibitors if a completed assessment is submitted.

A Free FoodChecker information session will be held via Zoom on Thursday 10th June at 6pm. Bookings are essential. To book email Tess from Peninsula Health with the session you would like to attend: healthpromotion@phcn.vic.gov.au Support is still available if you are unable to attend the session, for any queries regarding FoodChecker contact Tess.