Council Meetings

Meeting Details

Frankston City Council meets formally on a regular basis, to consider and make decisions in relation to various items of business. 

Types of Meetings

Council holds two (2) different types of meetings:

1. Ordinary Meetings

 These meetings are held once every three weeks in accordance with the Council Meeting Timetable, to consider items of general business and planning matters, and to hear public submissions.

2. Special Meetings

These meetings are called when required to deal with a particular item of business.  When a Special Meeting is to be held, public notice is given on Council’s website, and (unless urgent or extraordinary circumstances and copy deadlines prevent publication prior to the meeting) in the local newspaper. The public notice specifies the date and time of the meeting and the business to be transacted.

Location (unless advised differently)

Council Chambers at the Civic Centre
30 Davey Street (entry via Young Street)
Frankston

Governance Local Law No. 1

Council meetings are conducted in accordance with Council's Governance Local Law No. 1.

Agenda and Minutes

The Agenda for each Council meeting is made available on Council's website approximately four days prior to the meeting. A hard copy of the Agenda may also be collected from the Council offices prior to the meeting, or from the public gallery at the commencement of the meeting.

The Minutes from each Council meeting are published on Council's website following the meeting.

Council Meetings are also audio recorded (except where the meeting is closed to the public). As of 3 April 2017, audio recordings are being made available online the day after each Council Meeting. Members of the public may request an audio recording for a Council meetings held before 3 April 2017 by completing an online form. Audio recordings of Council meetings are retained for three months from the date of the meeting, and older recordings are not available. 

Request an Audio Recording of a Council Meeting via Council’s Business Support Team on 9768 1632

Timetable

Council meetings are held on a three weekly cycle. The Council Meeting Timetable is set 12 months in advance, usually in December each year.

 How Meetings Work

Ordinary Meetings (including Planning and Submissions items)

Ordinary Council Meetings are held every third Monday evening commencing at 7:00pm. A typical meeting agenda includes:

  • Councillor Statement regarding conflicts of interest, Opening Prayer and Acknowledgement of Traditional Owners;
  • Minutes of last meeting or meetings confirmed and signed;
  • Apologies;
  • Disclosure of Interest and Declarations of Conflict of Interest;
  • Public Question and Submissions Time;
  • Items Brought Forward;
  • Consideration of Reports of Committees;
  • Consideration of Reports of Officers;
  • Presentation of Petitions and Joint Letters;
  • Delegates’ Reports
  • Notices of Motion;
  • Urgent Business;
  • Items to be dealt with in Closed Council.

Meetings are open to the public unless Council resolves that the meeting be closed to members of the public.  This can only occur if the meeting is discussing any of the following:

            (a)        personnel matters;

            (b)        the personal hardship of any resident or ratepayer;

            (c)        industrial matters;

            (d)        contractual matters;

            (e)        proposed developments;

            (f)         legal advice;

            (g)       matters affecting the security of Council property;

            (h)       any other matter which the Council or special committee considers would prejudice the Council or any person; or

            (i)         a resolution to close the meeting to members of the public.

Special Meetings

Special Meetings are held "as required" and deal only with the business specified in the public notice of the meeting.

Public Attendance and Participation at Council Meetings

Meetings are usually held in the Council Chambers at the Civic Centre, commencing at 7pm (unless advertised otherwise).  Public entry to the Chambers is via Young Street, Frankston.

Residents and interested persons are encouraged to attend Council meetings. There is public seating in the gallery of the Council Chamber. 

There are opportunities for public participation in the meetings during Public Question Time and Submissions Time – details of these processes are set out below. At other times, it is expected that members of the public will listen quietly and refrain from interrupting the meeting. 

If you have any queries regarding Council Meetings, please contact the Council Business Support team on 9768 1632.

Submissions at Council Meetings

Members of the public can request the opportunity to make an oral submission to Council in relation to any of the issues being considered on the current Agenda, before Council deliberation on the matter.  Further information about public submissions at Council meetings is set out in the attached Public Submissions Procedure.

An application to make an oral submission to Council can be made to Council's Business Support team by 4pm on the day of the meeting, by using the attached application form.

Public submissions and any subsequent discussion will be recorded as part of the meeting, and audio recordings of Council meetings are made available to members of the public upon request.  If a submitter does not wish to be recorded, they must advise the Chair at the commencement of their public submission.

Question Time

Council encourages members of the public to ask questions of it, and has made provision in the Agenda of each Ordinary Council Meeting for Public Question Time. 

Question Time is conducted in accordance with the attached Question Time Procedure.

Questions With Notice can be submitted prior to 12 noon on the Friday before the relevant Ordinary Meeting.

Questions Without Notice can be submitted on the evening of the relevant Ordinary Meeting.

Contact Us

For further information contact
Council’s Business Support team
P. 03 9768 1632
E. info@frankston.vic.gov.au

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