Councillor Expense Reimbursement Policy and Protocol

Council proposes to endorse a Councillor Expense Reimbursement Policy and Protocol (Policy and Protocol). The Policy, a requirement of the Local Government Act 1989, has been amended to include a new form and to provide clarity around the claiming of meals.  The Protocol has been drafted to establish clear guidelines on the processing and recording of all out-of-pocket expense claims for the Mayor and Councillors. 

Download the proposed Councillor Expense Reimbursement Policy and Protocol is available 

To facilitate compliance with COVID-19 social distancing requirements, any person who wishes to obtain a hard copy is encouraged to request that it be posted to them. Requests can be made through Council’s Live Chat service, via the homepage of Council’s website, or by phoning 1300 322 322 

Any person may make a written submission to the proposed Policy and Protocol. All submissions received on or before Monday 1 June 2020 will be considered and included as part of the Council Report that will be presented to Council at its Ordinary Meeting on Monday 22 June 2020.

Submitters should note that unless a submitter requests to the contrary, copies of submissions (including the submitters’ names and addresses) may also be included in the Council meeting agenda and minutes, which are a permanent public record, and which are published on Council’s website.  


Online Form

Please make the subject Councillor Expense Reimbursement Policy and Protocol

Feedback can be provided by completing the Online feedback form

Post, deliver or email

Feedback can also be emailed, posted or delivered to:

Governance Team
Frankston City Council
PO Box 490
30 Davey Street
Frankston VIC 3199

All submissions must be received on or before 5pm on Monday 1 June 2020.

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